Commission Implementing Regulation 2016/1842 introduces the electronic Certificate of Inspection (CoI) requirements via TRACES NT. Electronic CoIs will be the method of pre-notification and endorsement from 19 October 2017. The original e-CoI shall be printed and hand signed until e-signatures are eventually facilitated via TRACES NT.
A requirement of the legislation is that importers notify Port Health of the intended arrival of the organic consignment 24 hours in advance. This is usually by the submission of the Certificate of Inspection, however the following methods are accepted.
* Note that the country of clearance/point of entry must be completed to indicate Felixstowe and UK Border Control Post GB0021 (in Box 9) otherwise our staff will not be able to view the CoI on TRACES NT. It would be helpful if when completing box 17 of the CoI that the ETA date is added after the vessel name.
Currently we will not be aware that a CoI has been submitted on the TRACES NT system as there is no electronic notification system in place to point of entry of its existence.
On satisfactory completion of the checks, consignments may be released for free circulation into the Community. The completed CoI will be verified and endorsed on TRACES NT, signed and returned (this will be necessary until electronic signatures are in place). The TRACES NT system will indicate consignment verified when the CoI has been endorsed by Port Health. The signed e-CoI may then be used as evidence that the checks have been satisfactorily completed.
Note: There is a further stage of CoI completion by the first consignee following clearance at the point of entry indicated on the TRACES NT system which is indicated by a status of first consignee declaration signed when signed off/saved.