Port Health inspection charges
Calculating the Charges
Port Health inspection charges are calculated annually on a cost recovery basis. This means that the charges represent the cost of staff salaries plus on costs; that is the cost of providing the office space and other equipment. Where legislation requires that sampling and analysis is carried out, charges will include the cost of any materials such as sterile scoops that are needed.
Where the cost of sampling and analysis is known this has been shown below, however, for many products the cost of the sample varies depending on size and the nature of the analysis. Samples that appear unsatisfactory will be subject to confirmatory testing to establish exact levels which will increase the cost.
Making a Payment
Port Health have an accounts system where agents and importers are able to deposit money with us for use as documents are submitted. Payment can be made to us by BACs, cheque, over the phone or online. The quickest method is to pay by BACs.
Please contact us for our bank account details. Once payment has been made please send us confirmation of your payment to prompt us to allocate the funds to your Port Health account.
Cheques should be made payable to Suffolk Coastal Port Health Authority. Once your cheques has been received the funds to your Port Health account.
Credit and debit card payments can be made over the phone (credit cards and non-UK registered cards attract a 2% surcharge on top of the requested payment)
(credit cards and non-UK registered cards attract a 2% surcharge on top of the requested payment)
Online payments can be made at www.eastsuffolk.gov.uk by selecting the following options:-
- Miscellaneous Payments
- Port Health,
- CED Payments
- For CED Reference you should enter the CED/ CVED or other document reference that you want to pay for
The current charges for checking under each of these categories is set out below.
The charges for POAO imports are based on the gross weight of the product rounded up to the next full tonne. There are two levels of charge, a standard charge which applies to the majority imported products and one that applies to those from New Zealand, which is reduced to reflect the lower amount of work that we carry out in respect of these imports as a result of an Equivalence Agreement between the EC and New Zealand.
The charges are calculated annually based on the exchange rate between the £ and the ECU.
From 1 January 2017 - 31 December 2017 the charges are:-
- All imported products
- Consignments up to 6 tonnes are subject to a minimum charge of £46.64 per consignment.
- Additional tonnage between 7 – 46 tonnes £7.63 per tonne.
- For consignments over 46 tonnes a maximum charge of £356.19 per consignment.
- Minimum fee of £25.44 increased by £12.72 per quarter of an hour for every member of staff involved in the controls
- Consignments up to 6 tonnes are subject to a minimum charge of £36.15 per consignment.
- Additional tonnage between 7 & 46 tonnes £5.92 per tonne.
- Consignments over 46 tonnes are subject to a maximum charge of £276.47 per consignment
- For photocopying documents £1.00 per copy made by SCPHA staff
Charges for Statutory sampling will charged in addition to these costs
|Sampling – Less than 10 sub samples||£71.07 + analytical cost|
|Sampling - 10-59 sub samples||£96.10 + analytical cost|
|Sampling - 60 or more sub samples||£129.91 + analytical cost|
A sub sample is the number of units that the legislation requires to be sampled to make up a sample that is representative of the whole consignment. Some contaminants, like aflatoxin, are not usually evenly spread throughout the consignment; therefore a large number of incremental samples are required by the legislation. These samples take longer so the charge is higher.
£114.80 from 1st January 2015
Products of animal origin
There is no additional charge for the document check over and above the CVED charge that applies, however there is an additional charge for sampled consignments, where the cost of analysis is £154 and the cost to transport the sample to the laboratory is £31.05 (per container).
Total cost for a sampled POAO £185.05
Food and feed not of animal origin
From 1 Jan 2015 the documentary check charge will be £52.09 per CED/ Declaration
Sampled NAO consignment
Where a consignment is sampled there are additional charges:-
|Identity check and sampling and transportation||£71.07|
£114.80 from 1st January 2015
Document Check £52.09 (CED Document Check fee)
Sampling (exc. analysis) £71.07
Analytical Cost* £236.90
Total Sampling and Analysis £307.97
£114.80 from 1st January 2015
*Analytical costs are current at the time of publication but may be subject to change by the laboratory.
Due to the additional work in checking and handling multiple documents charges have been introduced based on the number of analytical certificates that accompany the Declaration. The sliding scale of charges will be applied is as follows:-
|Number of Analytical Certificates||Charge|
Identity, physical check and sampling
The cost of carrying out the identity, physical check and sampling is £67.32.
Analytical cost* £415.
The total cost of an identity, physical check, and sampling and analysis is £482.32.
Where testing of nylon utensils gives a Primary Aromatic Amine migration of above 0.01 mg/kg further confirmatory analysis to determine the specific amines which have migrated will be required to establish non-compliance. An additional £205* will be payable for such a test.
£114.80 from 1st January 2015
A Declaration accompanied by 13 analytical certificates is submitted. It is not selected for further checks so only the documentary check charge applies - this is £82.23 as the documentation falls in the 11 - 20 certificate category.
A Declaration accompanied by 8 analytical certificates is selected for additional identity, physical and sampling checks. The following charges would apply.
|Documentary check||£ 59.69||(6-10 certificates)|
|Identity, physical check and sampling||£482.32|
*Analytical costs are current at the time of publication but may be subject to change by the laboratory
Catch certificate charges are changing on the 31 March 2015 - details of the new fees were notified in February 2015.
The following charges apply until the end of March 2015, and will be applied on a per consignment per country basis.
A Consignment will be determined as goods covered by a distinct set of documentation e.g. where there is more than one processing statement in the IUU documentation (particularly where this pairs with a CVED), this is likely to be processed and charged separately.
For low risk consignments £22.50 per flag state country. Imports coming directly from the following flag states are currently defined as low risk:-
- EEA/EFTA country (Norway, Iceland, Faroe Islands).
- country with a bilateral agreement with the EU for IUU purposes (USA, Canada, New Zealand), e.g. fish caught by a US fishing vessel and processed in a US approved establishment.
For high risk consignments £45 per flag state country. The following imports are currently defined as high risk:-
- fish caught by other third country fishing vessel,
- fish from EU/bilateral/EEA/EFTA countries that have been processed in a third country (indirectly imported), e.g. fish caught by a US fishing vessel and processed in a Vietnamese approved establishment. (Fish caught by a vessel registered to an EU/EFTA/bilateral country and subsequently processed in another third country loses its low risk status and is charged at the higher rate.)
Due to the additional work in checking documents from more than one country and checking and handling multiple documents additional charges have been introduced. The appropriate checking fee of £22.50 or £45 is applied for each country that certification is received from. In addition where multiple certificates are submitted to accompany a consignment a sliding scale of charges will be applied as follows:-
|Number of Certificates||Charge per High Risk country||Charge per low Risk country|
The number of certificates are counted per country to reflect the amount of work incurred in checking the certification.
Charges for consignments requiring verification/ movement control intervention or non-conforming consignments have increased to accurately reflect the amount of additional work required to be undertaken for such consignments.
- Formal verification / movement control notices = £90
- Non-compliant IUU consignments = £90
Where a CED is submitted for a product covered by GM and other high risk product controls e.g. rice noodles for aluminium, only one document check charge will apply.
|Documentary Check (CED)||£52.09|
|Identity check, Physical check and taking Sample||£71.07|
|Analyst fee||£1365.80 full sample (raw material)
£479.70 reduced sample (processed product)
There is a flat rate £45 charge that has been agreed nationally for this.
|Gross Tonnage||Charge £|
|Up to 1,000||85|
|1,001 - 3,000||120|
Vessels with the capacity to carry between 50 and 1000 persons = £360
Vessels with the capacity to carry more than 1000 persons = £615
Extension of existing Ship Sanitation Certificate = £55
Vessel inspection following notification from another Competent Authority of conditions on board requiring further investigation = £55
Standard Drinking Water Parameters - drinking water sampling for Coliforms, E.coli, and Enterococci are carried out on request
Analytical testing using the standard drinking water parameters is charged at £93.43 for the first sample and £52.08 for any additional sample taken at the same time. (It is recommended that 3 samples are taken at different points in the vessels fresh water distribution system - this would be £197.59.)
Legionella - testing for Legionella can be carried out on request.The rate for sampling and analysis is £119.03 for the first sample and £74.80 for any additional samples taken at the same time.
Testing for Legionella can be carried out on request.
Please note: A single sample can only provide information as to the presence of Legionella at an individual point on the ships water system. Therefore due to the nature of this organism and the associated risk one sample cannot provide assurances as to the Legionella status of the vessels water distribution systems.
A survey consisting of numerous samples taking into account the vessel size, nature and layout of the water distribution systems would be needed to give an indication of a vessel’s overall Legionella status. Further advice and information can be provided on this if required.
In addition to the charge that port health makes the Port of Felixstowe may also make some additional charges to produce your container for examination and for the storage of the goods. There is a full list of these costs available here.