e-certs for tuna imports

09-Jan-2015


Suffolk Coastal Port Health Authority

Issue Number 01 | January 2015 |

www.porthealth.eu

Port Health Update - Imports of Products of Animal Origin
Electronic health certification for tuna fish imports  
- clearance issues on ALVS caused by CN code changes

Summary
  • The latest revision of the Customs Code made changes to the CN Codes used for processed tuna  
  • Where processed tuna is accompanied by an electronic health certificate (e-cert), issued before the 1 January 2015, the CN Code on TRACES will not match the CN Code used on your customs entry.  There will be a mismatch in ALVS
  • All PoAO imports accompanied by a CVED will be processed through ALVS when the system goes live on 13 January 2015  
To avoid delays at import we recommend that you manually create a CVED rather than cloning the e-cert so that you are able to use the 'new' CN Code on the TRACES CVED 


What has changed?

On the 1 January 2015 Commission Implementing Regulation (EU) No 1101/2014 made changes to the CN Codes used for Processed tuna.  

The following CN codes were closed on TRACES:-

  • 1604 14 11
  • 1604 14 16 
  • 1604 14 18 
The CN codes were replaced by codes:-
  • 1604 14 21 (skipjack in vegetable oil : Katsuwonus pelamis)
  • 1604 14 26 (skipjack fillets known as 'loins' : Katsuwonus pelamis)
  • 1604 14 28 (skipjack - other : Katsuwonus pelamis)
  • 1604 14 31 (yellowfin in vegetable oil : Thunnus albacares)
  • 1604 14 36 (yellowfin fillets known as 'loins' : Thunnus albacares)
  • 1604 14 38 (yellowfin - other : Thunnus albacares)
  • 1604 14 41 (other tunas in vegetable oil)
  • 1604 14 46 (other tunas - fillets known as 'loins')
  • 1604 14 48 (other tunas - other)
  • 1604 14 90 = Bonito (Sarda spp.)
Why is this a problem?

For customs clearance to automatically take place in ALVS your TRACES CN Code must match the CN Code on your Customs entry.  

Generally where the TRACES CN code is incorrect this can be amended up until the point that the CVED is finalised by Port Health.  However, where there is an electronic health certificate (e-cert) then the CN Code on TRACES is cloned from the e-cert and it cannot be amended. 

Manual clearances will not be authorised

Manual clearances will not be authorised for consignments where there is a mismatch in ALVS due to the change in CN Codes.  The CVED must be corrected to rectify the issue.  

Recommended solution - a manual CVED is created

For consignments being imported where the e-cert has the 'old' CN Code, it is recommended that instead of cloning the e-cert you manually create a CVED.  The CVED should be created based on the hard copy health certificate, however you must ensure that you use the correct 'new' CN Code on TRACES.  

Manually created CVEDs will only be accepted for tuna imports accompanied by an e-cert issued before the 1 January 2015.  For all other e-certs the CVEDs must be cloned.

Countries using e-certs
- Seychelles
- Philippines
- Ecuador
- Papua New Guinea
- Senegal
- Honduras
- Mauritius
- Morocco 

Alternative solution- a replacement e-cert is issued

Alternatively you could request a replacement e-cert reflecting the 'new' CN Code.  However, this is not the recommended solution as this will be complicated to administer.  If a replacement e-cert is issued, the old health certificate will no longer exist and your old CVED will no longer be valid.  You will need to take the following actions:-

  • When the replacement e-cert has been created by the Competent authority in the 3rd country you will need to locate and then clone the certificate.
  • A 'new' cloned CVED will be generated
  • If you have already created your Customs Entry you will need to amend the CVED number in Box 44 to reflect this new number

For further guidance about the importation of PoAO please see the related webpage


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