The Completion of Fish Species on TRACES

When completing your CVED on TRACES it is necessary to translate the species information on the health certificate into one of the available species on the TRACES system.  This can be a complicated process, so here is some guidance to help you.

Common Names

Fish have common and scientific names.  The common name is the general name that a fish in known by in an area.  The common name can vary from country to country.  Therefore it is impossible to use the common name when working with fish from all over the world. 

Scientific Names

Taxonomy is the structure that is used to classify organisms, and generates the Scientific names that the fish are identified with on the Health Certificate.  The Scientific name that is listed is normally made up from two parts, the Genus and the Species.

Example

On the health certificate for an import of rohu, the health certificate may show:-

If only the common name is shown, or the Genus has been abbreviated, you need to determine the Scientific name.  Two helpful sites to look this up on are www.fishbase.org and www.marinespecies.org or you can use our bespoke search tool.

The full classification follows this structure -

Fish Name Search Tool

 
We have developed a search tool to help you to complete your CVED on TRACES.
 
  Kingdom Animalia
  Phylum Chordata
  Class  Actinopterygii
  Order Cypriniformes
  Family Cyprinidae
  Genus Labeo
  Species L. rohita

Using TRACES to select the correct species for the CVED

    1. If you have the full Scientific name (Genus and Species) check to see if this is present in full on TRACES.
    2. If the full scientific name is not listed, look to see if all Species of that Genus are combined into a single entry e.g. Anguilla spp.
    3. If the Genus is not present look next for the Family
    4. If not even the Family is listed only then should the Otra (Other) option be used, e.g. Otra Pesca, Otra Mollusca, Otra Crustacea.

Selecting Otra pesca where there is a more specific choice will cause delays in the processing of the CVED as it will have to be corrected by the person that created it, before the consignment can be released.

It is a requirement that where there are multiple species in the consignment they need to be shown on the CVED.  For imports where there are a lot of different species in the consignment this can be a complicated process.  You should select all of the species that are in your consignment.   

When you create the CVED in TRACES the CN code is used to select the species, where there is not a specific CN code for the Species you will be presented with a screen that looks like this:-



Examples

    1. An import of pink shrimp is accompanied by a health certificate which indicates that the species is M.monoceros.  The Genus has been abbreviated, but you know that it would appear under M in the list, there is a specific entry for Metapenaeus monoceros which is the correct entry.  If you were unsure of the abbreviation you could look up the full name using one of the websites shown above or search our database to see if there is an entry.
    2. An import of scampi would have the species Nephrops norvegicus, which is not specifically shown in the list so the entry Nephrops spp. would have to be selected.
    3. An import of velvet swimming crab does not show the species name on the health certificate, an internet search shows that the species name is Necora puber, which does not appear on the TRACES list.  The entry will then have to be selected as Brachyura.

 

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Related Web Links

  • Animal Health
    Animal Health, now part of the Animal and Plant Health Agency (APHA) are a government agency responsible for overseeing the delivery of POAO controls at BIPs.

    General enquiries about imports of POAO should be directed to their helpline:

    General enquiries email: imports@apha.gsi.gov.uk
    Telephone: 01228 403 600

  • Border Inspection Post Manual - Veterinary Checks
    The BIP Manual provides information and guidance on the application of veterinary checks. It is aimed at enforcement officers.
  • Commission Regulation (EC) No 178/2002
    Overarching Council Regulation laying down general principles of food law. Sits above the Regulation 882/2004 and Commission Decision 97/78(EC)
  • Customs Tariff/Commodity Codes

    CN codes can be checked online using the trade tariff on the Gov.uk website.

  • Defra - import of animal products

    Department for the Environment, Food and Rural Affairs (DEFRA) - are the government department responsible for policy in relation to imports animal products.  APHA provide import guidance to trade on their behalf.

  • Defra Animal Health (Personal Imports)

    The Gov.uk site contains guidance on products that travellers can bring back for personal use.

  • EU Food Safety Website
    The European Commission generates almost all of the legislation that is applied to imports to ensure smooth functioning of the internal market and as part of their commitment to make Europe's citizens healthier and safer. They have their own website Europa where they provide information about EU policy.
  • EU Law EUR-Lex search
    The European Commission generates almost all of the legislation that is applied to imports to ensure smooth functioning of the internal market and as part of their commitment to make Europe's citizens healthier and safer. They have their own website Europa  where they publish legislation. New legislation is published daily in the Official Journal.
  • Food Standards Agency - Imported Food Information
    The Foods Standards Agency (FSA) lead on policy affecting imports of fish and other food safety and standards controls. The Imported Food Branch provide a helpline for general enquiries about food imports who can be contacted by email imported.food@foodstandards.gsi.gov.uk.
  • Her Majesty's Revenue and Customs (HMRC) Clearances

    HMRC Her Majesties Revenue and Customs are responsible for ensuring that controlled consignments from third countries have undergone border checks and the charges have been paid before releasing consignments for import.

  • Sign up for POAO updates from Defra
    Request Defra updates on changes to rules on imports and EU trade in animals and animal products [Link opens GOV.UK site]